FAQs

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Admission is $10 per person, cash only. Kids 12 and under are free.  

The SWAP is open to consumers from 9:00 am - 2:00 pm. 

Vendor registration information is available here. Please note that to preserve the quality of the event and to help ensure a wide range of pertinent vendors, we reserve the right to limit and/or refuse registration to any prospective vendor based on the quality or type of product or service offered, and /or the number of similar vendors already registered. In order to be fair to all vendors, spaces are filled and assigned when payment is received. We do not reserve or "hold" spaces prior to receiving payment. Sorry, no exceptions.

Any vendor spaces that are not sold by the day of the event will be offered at the SWAP on a first come, first served basis. However, this event always sells out so don‘t count on spaces being available if you wait. 

Due to our contractual agreement with the venue, only factory-sealed/packaged food and drinks may be sold by vendors. All food and drink concession rights are reserved by the venue and their approved provider. 

Yes, but in order to be fair to all vendors, spaces are filled and assigned on a first come, first served basis, so your preferred space may not be available. While we do our best to accommodate specific requests, we cannot guarantee you will get your first choice of space(s) due to changes in floorplan, etc... If two or more vendors wish to be adjacent, we recommend that they register at the same time. Once a vendor space is assigned, it cannot be changed. Sorry, no exceptions. 

Vendors will receive their space locations at check-in on the day of the SWAP.  Please check in at the Registration / Admission table to get your space assignment, pay admission and receive any other important information for the day.

We do not offer a discount to vendors that register for multiple spaces. However, vendors can take advantage of our Early Bird Registration prior to April 15th, which provides a discount of up to 20% (greater than what our multi-space discount used to be!). 

No, admission is $10 per person (cash only) on the day of the event and may not be paid in advance.

Unfortunately, we have had problems in the past with the “I’m with a vendor so I get in for free, right?” phenomenon... (Did all 12 of you really split the cost of that 5' x 8' space?). Separating the registration and admission fees is the easiest way to make sure that everyone who attends pays their fair share.  

Sorry, but vendor registration fees are non-refundable. Why would you want to miss the SWAP anyway?  

Yes, each space includes one 2.5’ x 8’ table and one chair. A limited number of additional tables and chairs may be available on a first come, first served basis on the day of the event at no additional cost. Sorry, but additional tables and chairs may not be “reserved” prior to the event.    

Yes, however all items (fixtures, bikes, boxes, etc...) must fit completely within your vendor space in order to maintain the required aisleways as required by the fire code. Please note that we strictly enforce this policy. Sorry, no exceptions.    

Vendors may arrive and begin set-up as early as 6:00 am on the day of the SWAP. Vendors are required to arrive and begin set-up by 8:00 am or their space may be assigned to another vendor or resold. Vendors should plan on being completely set-up by 9:00 am when general admission begins.  

The Ag Center has made changes to the venue which have somewhat limited the availability of electrical outlets directly above vendor spaces. If you need to use electric, we strongly suggest bringing extension cords. However, we cannot guarantee the availability of electrical outlets at any particular space.

Over the years we have had a wide range of vendors at our events including bike shops, bicycle manufacturers, wholesalers, sales reps, individuals, non-profit organizations (cycling and non-cycling related), bicycle touring companies, cycling clubs/teams, adventure travel agencies and health care providers to name a few. Due to the wide range of vendors, we are unable to answer questions as to whether specific products/services will be available each year. Visit our Vendors page for a sampling of current and past vendors. 

Almost all vendors accept cash while many commercial vendors will also accept credit cards or checks. Overall though, cash is still the preferred method of payment. Our event has grown so much over the past several years however that the onsite ATMs always run out of cash by mid-day. Please keep this in mind while planning your payment strategy! 

Because this event is indoors, it is held rain (or snow) or shine. Due to our venue's rental policies, we are not able to offer foul weather dates. Please check our Home page or follow us on social media for updates on rides or other outdoor events that may be affiliated with the SWAP. Sorry, vendor refunds will not be offered in the event of inclement weather.   

In fairness to our paying vendors and due to space considerations, non-vendors are not allowed to bring bikes or other large items into the event.  We suggest considering sharing a space with a friend or another vendor.  Sorry, no exceptions. 

We offer an indoor “Bikes For Sale” area that can be used to sell complete bikes and frames only (Sorry no individual parts, forks, wheels, tires, etc...). For $10 your bike will be locked and displayed while you shop (tandems and other oversized bikes may incur additional fees). The “Bikes For Sale” area will be open from 9:00 am -2:00 pm and all transactions take place between buyers and sellers and not SWAP staff. The “Bikes For Sale” area is available on a first come, first served basis. Pre-registration is not available, but you can click here for a downloadable form to print and fill out and bring with you to save time at the SWAP. Bikes may be dropped off any time after 7:00 am and will be taken inside and locked by a member of the staff. You may then purchase your admission and wait for the 9:00 am opening. We reserve the right to limit the number of bikes that may be placed in the "Bikes For Sale" area by any vendor or individual. For the security of your bike, I.D. IS REQUIRED when dropping it off and picking it up.  

General admission begins at 9:00 am at which time the event is open to the public. You may show up as early as you like to get a spot at the front of the line (and lots of people do) but consumers are not admitted prior to 9:00 am. Only registered vendors are allowed in before 9:00 am. Sorry, no exceptions. 

There are a limited number of outside bike racks. However, there are plenty of poles, fences, trees, etc... for locking bikes. If you plan on riding to the event, please bring a sturdy lock for your bike. Due to space considerations, non-vendors are not allowed to bring bikes into the event. Sorry, no exceptions.  

 For the safety of our attendees as well as your animal, pets are not allowed at the SWAP. Sorry, no exceptions.  

Absolutely. We are exited to have a new food vendor...Tubby's!

Registered vendors and event sponsors may hang banners and distribute promotional materials from their booths and in some cases may be given the opportunity to include information with registration materials. Non-Profit vendors may also participate in our Non-Profit Partner program. In consideration of our paying vendors, hanging of banners inside or outside the venue and distribution of promotional materials by any other means or by any other individuals or organizations is strictly prohibited without prior written consent. Sorry, no exceptions.