“How much is admission?”
“What are the hours of the event?”
“How do I register to become a vendor?”
“Can I register on the day of the event?”
“Can I request a particular vendor space?”
“Can I reserve a vendor space without providing payment?”
“Do vendors that register for multiple spaces receive a discount?”
“Is admission to the event included in the vendor registration fee?”
“Why are vendor registration fees and admission fees paid separately?”
“I registered as a vendor but now can't attend. Can I get a refund?”
“I don’t have much to sell. Can I share a vendor space with a friend?”
“Do vendor spaces include tables and chairs?”
Can I bring additional fixtures for my vendor space?
“Can vendors set-up the night before the event?”
“How early can vendors set-up on the day of the event?”
“Do vendor spaces include phone jacks and/or electrical outlets?”
“What type of vendors attend the SWAP?”
“What type of payment do vendors accept?”
“What about bad weather?”
“Can I sell my stuff without buying a vendor spot?”
“What if I just have a bike to sell?”
“How early can consumers arrive?”
“Are outside bike racks available?”
“Are pets allowed at the SWAP?”
“Is food available at the SWAP?”
"Is alcochol available (or allowed) at the SWAP?"
“Can I distribute promotional materials for my organization, race, event, etc... at the SWAP?
“Can I get a free vendor space for my non-profit organization at the SWAP?

“How much is admission?” Admission is still only $5 (cash only). Kids 10 and under are free.

“What are the hours of the event?” The SWAP is open to consumers from 9:00 am - 2:00 pm. For additional information pelase see our Event Info page.

“How do I register to become a vendor?” Vendor registration is available online or via surface mail. For complete information see our Registration Info page. Please note that to preserve the quality of the event and to help ensure a wide range of pertinent vendors, we reserve the to right limit and/or refuse registration to any prospective vendor based on the quality or type of product or service offered, and /or the number of similar vendors already registered.

“Can I register on the day of the event?” Any vendor spaces that are not sold by the day of the event will be offered at the SWAP on a first come, first served basis. However, this event always sells out so don‘t count on spaces being available if you wait.

“Can I request a particular vendor space?” Yes, but in order to be fair to all vendors, spaces are filled and assigned on a first come, first served basis, so your preferred space may not be available. While we do our best to accommodate specific requests, we cannot guarantee you will get your first choice of space(s) due to changes in floorplan, etc... If two or more vendors wish to be adjacent, we recommend that they register at the same time. Once a vendor space is assigned, it cannot be changed. Sorry, no exceptions.

“Can I reserve a vendor space without providing payment?” Sorry, but in order to be fair to all vendors, spaces are filled and assigned when payment is received. We do not reserve or "hold" spaces prior to receiving payment. Sorry, no exceptions.

“Do vendors that register for multiple spaces receive a discount?” We do not offer a discount to vendors that register for multiple spaces. However, vendors can take advantage of our Early Bird Registration prior to April 15th, which provides a discount of up to 20% (greater than what our multi-space discount used to be!).

“Is admission to the event included in the vendor registration fee?” No, admission is $5 per person (cash only) on the day of the event and may not be paid in advance.

“Why are vendor registration fees and admission fees paid separately?” Unfortunately we have had problems in the past with the “I’m with a vendor so I get in for free, right?” phenomenon... (Did all 12 of you really split the cost of that 4' x 8' booth?). Separating the registration and admission fees is the easiest way to make sure that everyone who attends pays their fair share.

“I registered as a vendor but now can't attend. Can I get a refund?” Sorry, but vendor registration fees are non-refundable. Why would you want to miss the SWAP anyway?

“I don’t have much to sell. Can I share a vendor space with a friend?” Absolutely, many vendors share spaces. Only registered vendors are allowed in before 9:00 am for set-up. Also remember that all vendors must pay their admission fee on the day of the event.

“Do vendor spaces include tables and chairs?” Yes, each space includes one 2.5’ x 8’ table and one chair. A limited number of additional tables and chairs may be available on a first come, first served basis on the day of the event at no additional cost. Sorry, but additional tables and chairs may not be “reserved” prior to the event.

“Can I bring additional fixtures for my vendor space?” Yes, however all items (fixtures, bikes, boxes, etc...) must fit completely within your vendor space in order to maintain the required aisle ways as required by the fire code. Please note that we strictly enforce this policy. Sorry, no exceptions.

“Can vendors set-up the night before the event?” No, because we rent the venue for the day of the event only, we do not have access to the building prior to the morning of the event.

“How early can vendors set-up on the day of the event?” Vendors may arrive and begin set-up as early as 6:00 am on the day of the SWAP. Vendors are required to arrive and begin set-up by 8:30 am or their space may be assigned to another vendor or resold. Vendors should plan on being completely set-up by 9:00 am when general admission begins.

“Do vendor spaces include phone jacks and/or electrical outlets?” Vendor spaces are not equipped with phone jacks. In addition, the Ag Center is in the process of making changes to the venue which unfortunately have severly limited the availability of electrical outlets. If you want to accept credit cards we recommend bringing a hard copy machine or a cell phone if you want to approve your sales with your credit card processor.

“What type of vendors attend the SWAP?” Over the years we have had a wide range of vendors at our events including bike shops, bicycle manufacturers, wholesalers, sales reps, individuals, non-profit organizations (cycling and non-cycling related), bicycle touring companies, cycling clubs/teams, adventure travel agencies and health care providers to name a few. Due to the wide range of vendors, we are unable to answer questions as to whether specific products/services will be available each year. Visit our Vendors page for a sampling of current and past vendors.

“What type of payment do vendors accept?” Almost all vendors accept cash while many commercial vendors will also accept credit cards or checks. Overall though, cash is still the preferred method of payment. Our event has grown so much over the past several years however that the onsite ATMs always run out of cash by mid-day. Please keep this in mind while planning your payment strategy!

“What about bad weather?” Because this event is indoors, it is held rain or shine (or snow). Due to our venue's rental policies we are not able to offer foul weather dates. Please check our Home page for updates on rides or other outdoor events that may be affiliated with the SWAP. Sorry, vendor refunds will not be offered in the event of inclement weather.

“Can I sell my stuff without buying a vendor spot?” In fairness to our paying vendors and due to space considerations, non-vendors are not allowed to bring bikes or other large items into the event. Sorry, no exceptions.

“What if I just have a bike to sell?” We offer an indoor “Bikes For Sale” area that can be used to sell complete bikes and frames only (Sorry no individual parts, forks, wheels, tires, etc...). For $10 (per bike) your bike(s) will be locked and displayed while you shop. The “Bikes For Sale” area is open from 9:00 am -2:00 pm and all transactions take place between buyers and sellers and not SWAP staff. The “Bikes For Sale” area is available to non-commercial vendors and individual consumers, on a first come, first served basis. Pre-registration is not available but you can click here for a downloadable form to print and fill out and bring with you to save time at the SWAP. Consumers that wish to sell a bike in the "Bikes For Sale" area will be allowed in the venue beginning at 9:00 along with general admission. We reserve the right to limit the number of bikes that may be placed in the "Bikes For Sale" area by any vendor or individual. For the security of your bike, please be prepared to show I.D. when dropping it off and picking it up.

“How early can consumers arrive?” General admission begins at 9:00 am at which time the event is open to the public. You may show up as early as you like to get a spot at the front of the line (and lots of people do) but consumers are not admitted prior to 9:00 am. Only registered vendors are allowed in before 9:00 am. Sorry, no exceptions.

“Are outside bike racks available?” There are a limited number of outside bike racks. However, there are plenty of poles, fences, trees, etc... for locking bikes. If you plan on riding to the event, please bring a sturdy lock for your bike. Due to space considerations, non-vendors are not allowed to bring bikes into the event. Sorry, no exceptions.

“Are pets allowed at the SWAP?” For the safety of our attendees as well as your animal, pets are not allowed at the SWAP. Sorry, no exceptions.

“Is food available at the SWAP?” Yes, a food vendor is available for breakfast and lunch throughout the day. If you are attending an event from out of town please check our Food and Lodging page for local restaurants and hotels.

“Is alcohol available (or allowed) at the SWAP?” Sorry, due to Carroll County Ag Center regulations and as per our event insurance policy, alcohol is not permitted at the SWAP. Sorry, no exceptions.

“Can I distribute promotional materials for my organization, race, event, etc... at the SWAP? Registered vendors may distribute promotional materials from their booths and in some cases may be given the opportunity to include information with registration materials. In consideration of our paying vendors, distribution of promotional materials by any other means or by any other individual or organization is strictly prohibited. Sorry, no exceptions.

“Can I get a free vendor space for my non-profit organization at the SWAP?Unfortunately, we no longer provide free vendor spaces to non-profit organizations. The number of non-profits that attend the SWAP has grown so large over the years, that it is too hard for us to pick "the worthiest" causes when they all are so beneficial. However, we offer our Non- Profit Partner program as a way to help organizations promote themselves. Please visit our Non-Profit Partner page for more info.

 

See you at the SWAP!

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